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Your bookings and your team in one system.

From booking to bookkeeper, everything works together: payment, roster, invoice and hours share the same data. Cancel the plugin, the Excel roster and the timesheets, and type everything once.

Step into the demo

sheet 1·the booking

  • Webshop line
  • Guest line
  • Money line
  • Team line
  • Calendar line

The line map as a list

Everything starts at the booking. From there, five lines run, each along its own stops.

  • Webshop line, where the booking comes in:
    1. Webshop
    2. Book button (coming soon)
  • Guest line, everything the guest receives:
    1. Confirmation
    2. Guest portal
    3. Reminder
    4. Waiver (coming soon)
  • Money line, from deposit to accountant:
    1. Deposit
    2. Balance (via payment link)
    3. Invoice
    4. Accountant
  • Team line, from lesson to payroll export:
    1. Lesson or edition
    2. Staff member (via the staffing suggestion)
    3. Staff app
    4. Hours
    5. Payroll export
  • Calendar line, calendar, week planning and time off:
    1. Calendar
    2. Week planning
    3. Time off

Connections between the lines:

  • Confirmation and Deposit
  • Guest portal and Balance
  • Reminder and Staff member
  • Lesson or edition and Calendar
  • Staff member and Week planning
  • Staff member and Time off
  • Staff app and Time off
  • Hours and Week planning

Scale 1 booking = 5 lines

sheet 2·the Webshop line

A guest books online.

Every activity has its own booking page. The guest picks a time, says how many people are coming and pays the deposit.

The money goes to your own Stripe account, also through iDEAL and Bancontact.

coming soon The link with your webshop: a book button on the product page, the embed script, the WooCommerce plugin and the Shopify app.

Stop: Book buttoncoming soonExample

Product page in your webshop

SUP for beginners

Two hours on the water, with a briefing on the shore.

Book a time
Stop: BookingExample
Bookingconfirmed

Saturday 10:00

SUP for beginners 4 people

Deposit €60paid

sheet 3·the Guest line

The guest knows right away where they stand.

They get a confirmation email in the language they booked in, with a link to their own guest portal. There they see when and where they are expected and what is still open.

Two days before the lesson a reminder follows, with the meeting point and the name of their staff member.

coming soon An online waiver that every participant signs before the lesson.

Stop: ConfirmationExample
From
your business
Subject
You are booked: SUP for beginners, Saturday 10:00

Hi Eva,

You are joining on Saturday at 10:00 with 4 people. We have received the €60 deposit.

View your bookingconfirmed
Stop: Waivercoming soonExample
Waiver4 of 4 participantsconfirmed

sheet 4·the Money line

The system asks for the balance itself.

After the deposit, the guest gets a payment link for the rest, with a reminder 14 and 3 days before the due date. They pay it themselves, in a few taps.

Once everything is paid, the system makes the invoice. Your accountant gets a copy when you fill in their address.

Stop: BalanceExample
Payment linkscheduled

Balance SUP for beginners

Saturday 10:00, 4 people

€120.00

iDEAL, Bancontact or cardPay €120
Stop: InvoiceExample
Invoice 2026-0142SUP for beginners, 4 people€180.00paid

Copy to your accountant

sheet 5·the Team line

The system suggests who teaches the lesson.

The staffing suggestion looks at language, skills and who already knows the group. Each suggestion says why. You assign, and your staff member sees the lesson in the staff app, which stays readable without signal.

Afterwards the hours are ready. You approve them and get the month ready for payroll as CSV or Excel.

Stop: Staff memberExample
Staffing suggestion

Sanne

  • speaks the lesson language
  • taught this guest before
  • teaches SUP
Assign
Stop: Staff appExample

My schedule

No signal, updated at 07:45

  • Sat10:00–12:00SUP for beginners4 peopleconfirmed
  • Sat14:00–16:00SUP advanced6 peoplescheduled
  • Sun10:00–12:00SUP for beginners3 peoplescheduled
Stop: HoursExample
SanneSat · SUP for beginners10:00–12:002.0 hoursconfirmed

CSVExcelMonthly export as CSV or Excel

sheet 6·the Calendar line

The whole week on one sheet.

Every booking goes straight into the calendar and the week planning, with who is working and how many places are still free.

Your staff member reports time off in the app and it’s settled straight away. The staffing suggestion leaves them out on those days.

Stop: Week planningExample
Week planning
Staff memberFriSatSun
SanneSUP 10:00 · 4 of 8SUP 10:00 · 3 of 8
TomKayak 09:00 · 6 of 10time offtime off

sheet 7·the whole network

Everything is in one system.

One booking sets five lines in motion. Ten bookings on a busy Saturday do it at the same time, and nobody has to type anything over.

Your separate plugin, the Excel schedule and the hour sheets can go.

Step into the demoSee the pricing

sheet 8·five map sheets

Find your own sheet.

Every business rides the same network. Which lines are busiest differs per business.

  • Workshop studio

    Busiest lines:

    • Webshop line
    • Money line
    • Guest line

    You sell places per workshop. Each workshop is an edition with a fixed number of places and a waiting list for when it is full. You send a discount code as a link, with the discount already in it.

    coming soon Gift cards

  • Surf or sailing school

    Busiest lines:

    • Team line
    • Calendar line
    • Guest line

    Courses and camps, multi-day too, with a team that changes every season. The staffing suggestion picks on language and skills. You split a large edition into groups, each with its own staff member.

    coming soon Online waiver

  • Outdoor with rental

    Busiest lines:

    • Calendar line
    • Money line
    • Guest line

    Day bookings with a daily capacity: you choose how many places each day has and which days are open. The deposit comes in beforehand.

    coming soon Rental by quantity or per item, each kayak or bike with its own number

  • Team outings

    Busiest lines:

    • Money line
    • Team line
    • Guest line

    A fixed date for a large party. You put several staff members on it and split the participants with group planning.

    coming soon Business bookings by invoice, with a quote beforehand

  • Service provider

    Busiest lines:

    • Guest line
    • Money line

    For anyone who sells a service, from coach to guide: the guest picks a time, pays online and gets a confirmation and a reminder automatically. As soon as someone works for you, the Team line rides along.

    coming soon Guests choose who they book with

sheet 9·pricing

A clear price for exactly what you use.

€119per month

for the owner, the office and two active staff members

€19 per active staff member after the first two

A staff member you switch off costs nothing.

coming soonOff season, you put the whole environment on pause for €49 a month in total. Everything is kept, for viewing only.

Example

With 6 active staff members you pay €119 for the base with two of them in it, plus 4 × €19 for the rest: €195 per month, without extras.

Extras, switched on and off per month

  • Webshop connectioncoming soon€19
  • Rental and stockcoming soon€19
  • Hours and payroll export€19
  • Your own brandcoming soon€15

coming soon Text messages and WhatsApp will follow as a paid extra.

All prices excl. VAT.

All about pricing

sheet 10·all aboard

Try it with a booking of your own.

The demo has four example businesses ready. Book something and see where the booking ends up.

Step into the demo

Demo addressdemo.superota.eu

Email your question to hello@superota.eu